Official Information Requests

How to Make an Official Information Request

To send an Official Information Act request, please email RES-OIArequest@huttvalleydhb.org.nz

Before making an OIA request, it may be useful to view information currently held. Hutt Valley DHB publishes information online on a regular basis, including:

Other useful links:

Official Information Act

Ministry of Health publications

Ministry of Health information about Hutt Valley DHB

Ministry of Justice guide to Official Information Requests

State Services Commission tips for making OIA requests

Template OIA request letter (pdf)

What Next?

If you have decided to make an OIA request please be as specific as you can in identifying the information you want. The information you request must be specified with ‘due particularity’. This means that Hutt valley DHB must be able to identify the information you have asked for. Any request that lacks due particularity will not be valid. If this is the case we may contact you to clarify your request.

Hutt Valley DHB will make and communicate a decision on your request as soon as possible but no later than 20 working days after receipt (unless an extension is agreed).

Hutt Valley DHB may extend the maximum time limit for transferring a request or making a decision and communicating it to you, if your request is for a large quantity of information or consultation is needed to make a decision on your request. Any extension must be for a reasonable period of time in the circumstances.

If you don’t receive a response to your request for official information within the statutory time limit, or are unhappy with the response you have been given, you can complain to the Ombudsman.

www.ombudsman.parliament.nz

Hutt Valley DHB can apply charges for OIA requests under section 15 of the Official Information Act.

Privacy

Your privacy will be protected. Any personal /identifying information will be redacted. You can also object to the publishing of OIA responses or request a delay. You will need to provide good reason why a particular OIA response should not be published online, or be delayed.

Hutt Valley DHB reserves the right to determine whether and when to publish a response.

Note – requests for information about you or your family member will be managed as Privacy Act request.